1 Introduction
The favour towards alternative dispute resolution (ADR) methods arose in the United States in the mid-seventies to underline, in the face of the crisis of access to justice, the need to use tools other than judicial measures to ensure consumer protection and to decongest the judicial system.
1 Since then, these mechanisms have also spread throughout the EU, including a heterogeneous range of methods and procedures, such as mediation, various forms of arbitration, Ombudsman, etc.
Directive 2016/97/EU of 20 January 2016 on insurance distribution (IDD) also provides for the establishment of adequate out-of-court complaint and redress procedures for the settlement of disputes between customers and insurance distributors. The directive is therefore added to the other sectoral directives of the financial system aimed at ensuring the establishment of adequate ADR procedures for disputes concerning banking and financial services.
In this sense, the IDD represents the last step, in a chronological sense, of the growing attention of EU institutions towards out-of-court procedures, deemed as appropriate and effective tools to ensure better access to justice especially for consumer disputes.
Alongside the sectoral directives laying down the obligation for Member States to implement such systems, there are other European legislative measures of a cross-cutting nature, as they aim to define the basic principles of ADR procedures: reference is made to Commission Recommendations 98/257/EC and 2001/310/EC, the 2002 Green Paper, the harmonisation of Consumer ADR systems pursued by Directive 2013/11/EU and the regulation of mediation laid down by Directive 2008/52/EC.
In addition to regulatory actions, a number of networks aimed at facilitating the resolution of transnational disputes and promoting cooperation between ADR entities have been launched at European level, such as the ECC-Net for consumers
2 and the Fin-Net concerning financial services disputes.
3
By means of legislative measures and networks of organisations, consumers will therefore have, at least abstractly, the tools to be able to obtain effective and low-cost protection of their rights, especially in the case of small claims for which the use of a judicial solution might appear disproportionate in terms of time and costs.
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This protection is now guaranteed for the insurance sector by the IDD, which, as already mentioned, achieves full coverage by ADR procedures in all financial sectors where consumer rights are involved. Of course much will depend on the Member States’ implementation of the directive, especially concerning the most characterising issues such as the subjective scope of application (which subjects will have to adhere to the system), the nature of the disputes that may be taken into account, dispute settlement procedures, sources of financing, etc.
Many choices will necessarily be influenced by the different national legal traditions and the specific purpose of public supervision of the financial sector, to which the insurance sector belongs. However, a positive effect for the insurance sector could still be expected: considering the high level of conflict between customers and insurance distributors and the burden of those disputes on legal litigations, the creation of an effective ADR system could lead to deflationary effects for judicial litigations and related costs, with potential downside effects on premiums charged to policyholders.
5 It would also strengthen the relationship of trust between insurance operators and customers and consumer confidence in the financial system with a view to its soundness and stability. Finally, the “educational role” of the new body’s decisions should not be underestimated: on the one hand, they could have a preventive and dissuasive effect on similar violations, on the other hand they could be a tool for undertakings to monitor product adequacy over time.
2 ADR Systems from the USA to the EU: Distinctive Features and Common Purpose
ADR systems refer to a heterogeneous category of “alternative” techniques and procedures to the ordinary dispute resolution system, aimed at ensuring easy access to justice and quick and effective dispute resolution.
It is an informal justice that spread quickly in the common law countries, mainly the American system and later the English one, due to the characteristics of these legal systems, including the absence of a rigid codification of principles in which to channel any disputes. In particular, the movement that was born in the United States in the 1960s and that would then spread throughout Europe is based on the idea that the solution to the justice crisis, which was too congested, was to be found in the use of other dispute resolution measures.
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This ideology was conventionally codified at a conference held in 1976 in Minneapolis entitled “
National conference on the causes of popular dissatisfaction with the administration of justice”. Many speeches formulated, in the face of the discouraging situation of the judicial system, a series of proposals aimed at removing some disputes from the Courts to be redirected to other decision-making bodies outside the jurisdictional system.
7 In the minds of the movement, an effective resolution of the dispute would have been achieved in terms of cost, timing and accuracy of the investigation. Access to protection would also have been guaranteed, especially for less well-off citizens who could have brought to the attention of a third party those disputes which, because of the cost of the proceedings, they would not have brought before the courts.
The transition from the cultural movement to legislative initiatives was short, with the adoption in 1980 of the Dispute Resolution Act and, in 1998, of the Alternative Dispute Resolution Act, with which ADR systems were favoured and financed by federal legislation.
8 The result has been the proliferation of “customised” dispute resolution procedures in the USA, i.e. made-to-measure with respect to the dispute to be resolved. The ideology then spread to Europe, where, however, such systems have been slow to develop due to cultural resistance linked to the traditional role of the judge or due to the different experiences of other European countries on the timing of justice. Despite the diversity of forms and procedures, ADR systems appear to converge towards a fast and effective dispute resolution.
The speed is determined by the fact that these schemes use simplified procedures that can overcome the structural rigidity of the process; they are concluded in a short time and are based on affordable costs. Such systems therefore appear to be useful tools for resolving small claims against which traditional judicial instruments may not appear appropriate. The effectiveness is given by the specific competences of the decision-making bodies of ADR systems that, therefore, could be the most appropriate instrument for disputes with a high degree of technicality. Such procedures also aim to maintain or, where appropriate, restore professional and personal relations between the parties once the dispute has been resolved.
Therefore, if the objective is common, the forms in which these techniques are structured are extremely different. It is possible, however, to trace them back to two fundamental models, depending on whether they aim to define the dispute by an agreement between the parties (as mediation) or by a decision of a third party (as arbitration).
Arbitration thus constitutes the archetype of “heteronomic” ADR models, based on the knowledge and decision of the cause by a third party, having received a mandate from the parties that commit to accept that solution. The model is based on the private will that, through an agreement or an arbitration clause, establishes to refer the decision of a dispute, that has already arisen or may arise in the future, not to the judge but to qualified third impartial parties.
Mediation is a procedure in which a neutral third party, without decision-making power, assists the parties with conflicting interests in finding a mutually acceptable solution. The mediator therefore does not seek to impose his point of view but merely helps the parties to reach an agreement that aims to please all the contenders.
The alternatives relating to the conciliation method are more widespread, tending to compose the dispute through a solution agreed by the parties and not imposed by a third party foreign to the interests at stake. The culture of compromise has been more successful than the culture of decision, because it sets up a channel of communication between the parties who will maintain their relationship.
3 The Main EU Regulatory Actions Regarding ADR Systems
The interest of European institutions in ADR systems has been and is still considerable. The actions carried out over a period of 20 years are part of the European Union policies aimed at guaranteeing an area of freedom, security and justice, functional to the smooth running of the internal market and the strengthening of judicial cooperation.
9 A European judicial area where the protection of rights can take place not only in judicial procedures but also in alternative ways of resolving disputes. In the intention of the European legislator, alternative dispute resolution should create that virtuous circle that would lead undertakings to behave according to the standards required by the Union and consumers to purchase goods and services, confident of finding prompt protection of their rights.
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This is why ADR systems are placed in the context of policies aimed at improving access to justice:
11 it happens, in fact, that this right which is normally guaranteed to citizens by the constitutional charters, ends up constituting a mere formal right, devoid of effectiveness. It would also be more appropriate to talk about instruments that are not alternative but complementary to justice, as they may sometimes be the most appropriate means for certain types of disputes and thus extend the area of protection afforded to citizens for their rights. All in order to guarantee access to justice, enshrined as a fundamental right in Article 6 of the European Convention for the Protection of Human Rights and Fundamental Freedoms—ECHR
12 and enshrined as a general principle of the European law in Article 47 of the Charter of Fundamental Rights of the European Union—CFR.
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The inefficiency of the justice service could also produce serious economic consequences, as the efficiency of the processes is one of the indicators of the ease of investing in some countries of the world.
14
ADR systems are therefore a political priority for European institutions, which must ensure their development and quality. The EU legislative bodies have therefore progressively identified the minimum quality standards with which the different systems must comply.
A first comparative study is the Commission’s 1993 Green Paper, which sets out the legal and out-of-court procedures for consumer disputes for each Member State.
15 The Commission Recommendation 98/257/EC of 30 March 1998A
16 represents a milestone in the ADR theorisation process, and identifies seven principles to which the various ADR procedures must adhere: independence
17 (of the decision-making body), transparency (of the procedure), debate between the parties, legality,
18 effectiveness,
19 freedom and representation. However, its scope is limited to ADR systems that envisage settlement of the dispute through the intervention of third parties who propose or impose a solution.
20
European institutions’ interest in ADR systems has been growing in parallel with the development of cross-border trade, in particular e-commerce, strongly linked to the degree of confidence among consumers about the effectiveness of the exercise and protection of the rights acquired. The out-of-court settlement of disputes is intended as a means of making the exercise of the right to the free movement of goods and services within the European Union effective. As citizens’ exchanges and mobility intensify, cross-border disputes, often characterised by conflicts of laws and jurisdictions, are increasing.
The following Recommendation 2001/310/EC of 4 April 2001
21 focuses on the principles to be followed by out-of-court procedures characterised by the intervention of a third party which facilitate the resolution of a consumer dispute by bringing the parties together and assisting them, i.e. by making informal suggestions on settlement options, in reaching a solution by common consent (recital 9). The principles are: impartiality, transparency, effectiveness and fairness.
22 Therefore, the ADR solution may be less favourable than the result that could be achieved by the application of legal rules, without prejudice to the consumer’s freedom, duly informed, to accept the proposal or not.
Several European acts were subsequently adopted to clarify specific aspects of ADR procedures with regard to the different methods that can be used.
23
In 2002, the Commission renewed its interest in ADR procedures with the adoption of the Green Paper, in which the promotion of such methods is set out as a political priority for EU institutions.
24 The document focused on ADR schemes in civil and commercial matters “other than arbitration” where a neutral third party handles the dispute.
25
The mediation model therefore begins to assume autonomy, to then be codified in the Directive 2008/52/EC on mediation in civil and commercial disputes concerning available rights.
26 This gives mediation a central role in the system of out-of-court resolution instruments in order to ensure better access to justice and contribute to the smooth running of the internal market. The Directive was therefore an important milestone in the introduction and use of mediation procedures in the EU, although its implementation differed considerably between Member States, depending on the prior existence of national mediation systems and the extent of the culture of mediation. The Directive encourages the use of mediation but also ensures a balanced relationship between mediation and judicial proceedings (Art. 1). The court may invite the parties to use mediation to settle the dispute, without prejudice to national law making the use of mediation compulsory both before and after the start of judicial proceedings. Especially in cases where recourse to mediation is mandatory, the right to an effective remedy and a fair trial, as provided for in Article 47 of the Charter of Fundamental Rights, should not be precluded. Parties to a written agreement resulting from mediation, or one of them with the explicit consent of the others, could request that the content of their agreement is made enforceable; except if the content of the agreement is contrary to the law of the Member State in which the request is made or if that law does not provide for enforceability (recital 19).
The guarantee that consumers can refer to “quality” ADR entities for all types of contractual disputes with traders was reached by Directive 2013/11/EU on Alternative Dispute Resolution (ADR Directive).
27 This is also part of European initiatives to complete the internal market; aimed at removing direct and indirect obstacles to its functioning and strengthening citizens’ confidence in the means of protecting their rights.
This directive stems from the finding that, despite the Commission’s recommendations of 1998 and 2001, ADR had not yet sufficiently and consistently developed in the EU. Disparities in coverage (existence of different ADR systems), in quality and knowledge of ADRs among Member States therefore represented a barrier to the internal market and were identified as one of the reasons why many consumers avoided cross-border purchases due to fearing that any disputes with undertakings could not be resolved easily, quickly and affordably.
28 The absence of high-quality ADR procedures in a Member State also placed undertakings at a competitive disadvantage compared with those in other Member States, which could resolve disputes with consumers in a quicker and cheaper way. It was therefore considered necessary to achieve an harmonisation, even if minimal, of Consumer ADR systems by imposing requirements and quality standards of the procedures and bodies in charge of their management regardless of the residence of consumers within the EU.
The Directive provides for a minimum harmonisation approach, leaving wide discretion to Member States in providing for additional measures to ensure a higher level of consumer protection.
The Directive is also linked to Regulation (EU) No. 524/2013 on online disputes, entered into force on 9 January 2016 with the aim of establishing a Europe-wide online platform offering consumers and traders a single out-of-court entry point for the settlement of online disputes, through ADR entities linked to that platform.
29 They are therefore two interlinked and complementary legislative instruments in the sense that only entities meeting the requirements of the Directive can be considered as ADR entities and, as such, can be registered and thus operate on the ODR platform.
30
The Directive applies to national and cross-border ADR procedures. The outcome of the dispute shall be entrusted to an ADR entity, permanently established, which will propose or impose a solution or bring the parties together in order to facilitate an amicable solution.
31
Given the cross-cutting scope of the ADR Directive, the question of the relationship with Directive on mediation arises.
Directive 2013/11 provides that the ADR Directive applies horizontally to all types of ADR procedures, including those covered by mediation Directive and that its provisions prevail in the event of a conflict over any other existing Union legal acts already containing provisions concerning out-of-court dispute resolution, however without prejudice to the mediation Directive (recital 19 and article 3, paragraph 2).
In addition to the above described regulatory actions, the Commission has also planned the creation of two European networks to facilitate consumer access to ADR procedures for cross-border disputes. Although they have the same purpose, their functioning differs greatly: the ECC-Net is a consumer information and assistance structure with contact points (“clearing houses”) in each Member State,
32 while the network for out-of-court settlement of cross-border financial services disputes (Fin-Net Financial Services Complaints Network) links national competent bodies which are required to comply with the requirements of the Recommendation 98/257/EC.
33
4 The Role of the IDD Directive Within the EU Legal Framework on ADR Procedures
The IDD is the last step, in a chronological sense, of the European ADR legislative process described above
34: it therefore provides for the establishment of adequate out-of-court complaint and redress procedures for the settlement of disputes between customers and insurance distributors. It is one of those sector-specific provisions, with particular reference to the banking and financial sector, which require Member States to set up ADR systems and require intermediaries to provide information on their existence and on the activation of the procedure in order to protect the weakest part of the negotiating relationship.
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With the IDD and its delegated regulations, the European legislator finalised the second most important act aimed at modernising insurance supervision since the introduction, only a few years ago, of the new prudential supervision known as “Solvency II regime”.
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The strengthening of undertakings’ capital adequacy is now followed by a redesign of the means for distributing insurance products. Both interventions have a unique and shareable intent: the construction of a market of more solid and robust undertakings, a more efficient distribution chain, better informed and protected consumers.
The IDD aims to strengthen and consolidate the existing rules of the Insurance Mediation Directive (IMD, Directive 2002/92). Where the IMD applied to the regulation of insurance intermediaries, the IDD applies to the wider regulation of insurance ‘distributors’. This means that it applies to all sellers of insurance products, including insurance undertakings that sell directly to customers; any person whose activities consist of assisting in the administration and performance of insurance contracts, including those acting on behalf of insurers—e.g., claims management activities; ancillary insurance intermediaries; websites or other media used to provide information about insurance contracts with comparison services, where the customer is able to directly or indirectly conclude an insurance contract. The directive is finalised to regulate the way insurance products are designed and sold both by insurance intermediaries and directly by insurance undertakings and ensure that consumers have the same level of protection regardless of the distribution channel.
For this purpose, IDD lays down the information that should be given to consumers before they sign an insurance contract; it imposes conduct of business and transparency rules on distributors, through provisions referring to the product design process on the basis of the target market (Product Oversight Governance) and the customer profiling (demand and need test).
With regard to ADR systems, Article 15 of IDD strengthens in the provisions of Article 11 of the IMD, by requiring Member States to establish (and not only to promote) adequate and effective out-of-court complaint and redress procedures for the resolution of disputes between insurance distributors and customers relating to the rights and obligations arising from the Directive. The provision is aimed to make the rules on transparency, conduct of business and consumer protection more effective and to avoid them becoming mere declarations of principle.
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The impetus provided by the European Union regarding ADR was decisive for the definition of the general principles in ADR systems. The different procedures that have been and will be implemented by Member States often reflect national legal traditions and the specific purpose of public supervision of the financial sector. However, ADR systems are growing strongly, both as a response to mistrust in the justice system and because they seem to be the most appropriate way to settle consumer disputes.
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Through sectoral and cross-cutting legislative measures and networks, consumers will thus have appropriate tools to obtain effective and low-cost protection of their rights, particularly in the case of small claims, where the use of a judicial solution would be disproportionate. Considering the burden of insurance disputes on legal litigations, the establishment of an effective ADR system, faster and cheaper than ordinary judicial routes, should have important deflationary effects of judicial litigation and related costs, with potential positive and downside effects on the premiums charged to policyholders.
The financial education that could be carried out by IDD ADR towards the customer-consumer will be important, in order to spread the culture of awareness and the supervision and monitoring of the proper behaviour of undertakings and insurance intermediaries. This objective, together with the functioning of the new out-of-court resolution system, should strengthen the relationship of trust between insurance operators and customers and the reputation of the insurance sector, as well as reinforce consumer confidence in the financial system with a view to its soundness and stability.
The new IDD ADR system’s decisions could have a dissuasive effect on similar breaches, and could lead insurance operators to modify certain practices found to be incorrect as sanctioned by the ADR system. In this sense, the educational function of such decisions could be fulfilled.
51 The appeals submitted to the new system could also be used by insurance companies to monitor the adequacy of products to the target market’s needs over time: the recurrence of similar requests could in fact reveal an inadequate profiling of the product for the target customers.
Time and the practical application of the new rules will show whether and how effective the new measures aimed to implement an ADR system in the insurance sector will be. Much will depend on the scope of the nature of the disputes that may be analysed by the IDD ADR system. The extent of the knowledge of the new ADR system among consumers will be equally important for the effectiveness of the new tool.
52 However, the relative flexibility of the EU Member States in adopting more stringent rules—in respect of IDD previsions—may lead to a lack of uniformity and consistency.
53 The jungle of competing systems with skills interlinked with other neighbouring sectors (financial, banking and insurance) may not help. For the time being, we can only hope that such an opportunity will not be lost and that the new out-of-court insurance dispute resolution instrument will effectively strengthen customer protection and the efficiency of the financial system.